Resignation Letter Generator
Leave on good terms with a professional resignation letter. Fill in a simple form — get a polished, ready-to-send letter with proper notice and last day date.
Still to add: Your name, Company name, Your position.
Letter Preview
[Your Name] June 9, 2026 Dear My Manager, I am writing to formally notify you of my resignation from my position as [Your Position] at [Company Name], effective June 23, 2026. I am genuinely grateful for the opportunities I have had to grow professionally during my time at [Company Name]. I have valued the experience and the relationships I have built here. I am committed to making this transition as smooth as possible. I am happy to assist with training my replacement, documenting ongoing projects, and completing any outstanding work before my departure. Please let me know how I can best support the handover process. I wish [Company Name] and the team continued success. Sincerely, [Your Name]
Review this letter before sending. Keep the tone professional and positive regardless of your reasons for leaving.
How to use Resignation Letter Generator
Write a professional, gracious resignation letter that preserves your professional relationships and satisfies your contractual notice obligations. A resignation letter creates a formal record of your resignation date, provides your notice period, and thanks your employer — protecting your reputation and leaving the door open for future references or rehire.
- Open the letter by clearly stating that you are resigning and your effective last day (based on your notice period).
- Briefly express gratitude for the opportunities and experience gained in the role.
- Optionally offer to assist with the transition — training a replacement, documenting processes, or handing over projects.
- Close professionally with your signature and contact details.
- Submit the letter in person or by email to your direct manager before informing anyone else.
Your data never leaves your device — 100% private processing.
Notice period norms and obligations
Notice periods vary by seniority, industry, and jurisdiction. Most employment contracts specify the required notice, and resigning without serving it can result in forfeiture of outstanding salary, benefits, or bonus. In some jurisdictions (UK, EU), statutory minimum notice periods apply regardless of contract terms. Always check your employment contract before setting your last day. During the notice period, maintain full professionalism — your conduct in these final weeks directly shapes your reference.
| Role level | Common notice period (US) | Common notice period (UK/EU) |
|---|---|---|
| Entry level / junior | 2 weeks | 1–4 weeks |
| Mid-level professional | 2–4 weeks | 4–8 weeks |
| Senior / team lead | 4 weeks | 1–3 months |
| Manager / director | 4–8 weeks | 2–6 months |
| VP / C-suite | 2–3 months | 3–12 months |
Dos and don'ts of resignation
Do: resign in person first, then follow up in writing; keep the letter positive regardless of your reason for leaving; complete handover tasks diligently; maintain relationships — the business world is smaller than it seems. Don't: use the resignation letter to air grievances; announce your resignation to colleagues before telling your manager; immediately disappear or slack off during notice; counter-offer accept before carefully evaluating the full situation (most employees who accept counter-offers leave within 12 months anyway).
Glossary
- Notice period
- The contractually specified time between resignation submission and the final working day.
- Counter-offer
- An offer from your current employer (raise, promotion, change in role) made after you submit your resignation.
- Garden leave
- A notice period arrangement where the employee remains employed and paid but does not come to work — often used for senior roles with sensitive access.
- Reference
- A professional endorsement provided by a former employer to a prospective new employer confirming your performance and character.
Related reading
Frequently Asked Questions
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Why use Resignation Letter Generator?
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